Colorado Water Conservation Board Administrative Support
This posting is only open to residents of the State of Colorado at the time of submitting your application.
This is a hybrid position - work is primarily performed from a home office, however the selected candidate is required to come to the office at 1313 Sherman Street - Denver, CO up to a few times per week for meetings, trainings to check and distribute mail, coordinate with service providers and projects as directed by the supervisor.
This position exists to support the administrative activities of the Colorado Water Conservation Board (CWCB) and reception responsibilities for the DNR Executive Director's Office (EDO).
Responsibilities consist of:
- Performing the duties of the front desk including reception, mail, telephone calls, receiving visitors and determining their needs to ensure they are guided to the correct staff.
- Assists with administrative tasks such as word processing, spreadsheets, filing, function planning, reserving conference rooms, assisting with Board meeting preparation, and maintaining office equipment.
- Provides support to the CWCB by assisting with financial, administrative, travel, and imaging functions, including Colorado Water Plan projects and activities.
- Responsible for data entry and processing agency financial payments using the CORE financial system to enter and route invoices, interagency transfers, and requests for encumbrances.
- Acts as a travel coordinator to assist with staff travel arrangements, acts as the vehicle coordinator to reserve vehicles for staff, and arranges for vehicle maintenance.
- The position follows imaging guidelines to image (scan) documents and is the Laserfiche resource advisor.
The person in this position must possess a valid driver's license and must be able to walk approximately one to two miles in each direction to deliver and pick up state vehicles for maintenance.
This posting is only open to residents of the State of Colorado at the time of submitting your application.
The Colorado Constitution, Article XII, Section 13 requires that applicants for state classified government jobs be residents of Colorado, unless this requirement is waived by the State Personnel Board. This announcement does not include a residency waiver.
Minimum Qualifications:
- OR - A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years (Bachelors equals four years, Masters equals two years, Doctorate equals one year).
Acceptable degree types include accounting, business administration, economics or a closely related field of study.
The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.
The person in this position must possess a valid driver's license and must be able to walk approximately one to two miles in each direction to deliver and pick up state vehicles for maintenance.
Required Competencies:
- Proficiency in Google Suite, Microsoft Word and Excel
- Proficiency in use of E-mail
- Very strong interpersonal skills
- Expert level oral and written communication skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Preferred Qualifications:
- Current or former State experience relevant to this position
- Experience in fleet coordination and making travel and meeting arrangements;
- Experience in processing invoices and procurement documents using an electronic payment system;
- Advanced proficiency in Microsoft Word and Excel, and Google Suite;
- Significant customer service experience;
- Knowledge of Laserfiche or document imaging process;
- Excellent analytical ability and planning, organizational, problem solving, and time management skills.
Conditions of Employment:
- Colorado residency is required at the time of application.
- Former employees of the State of Colorado MUST have concluded employment in good standing to be eligible for rehire.
- A current & valid Driver's license is required for operating a state vehicle and occasional travel is anticipated.
- Must be able to successfully pass a background check.
- Must be willing and able to occasionally exert up to 20 lbs. of force to move objects
APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
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